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Ludy’s Fine Catering — Analytics Portal

Analytics Portal

Ludy's Fine Catering

Business Intelligence Dashboard

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Average Customer Profile

Baseline Metrics
Avg Guest Count
105
73 median  ·  range 25–300
80 for budget planning
Avg Spend / Person
$26
Range $12–$40 per person
$30 optimistic target
Avg Event Value
$2,587
$2,200 median event value
↑ upsell to $3,200
Median Lead Time
61 days
Range 5 days – 384 days
Plan 60–90 days out
How to use this profile: When asked “what does an average catering event look like?” — 80 guests, $26/person, booked about 60 days out, most likely a wedding, memorial, or life milestone event, delivered to their location. Use $2,200 as your conservative floor and $2,587 as your working number for all projections.

Revenue Projector

Goal Setting

Adjust sliders to model growth scenarios

Events per month80
Avg guests per event80
Avg spend per person ($)$26
% Fully Staffed events30%
Staffed premium ($)$400
Staffed premium is the extra revenue per event for fully staffed vs. delivery. Use $300–$500 as realistic range.
Monthly Revenue
$207K
At avg event value
Annual Revenue
$2.48M
Projected full year
Avg Event Value
$2,587
With staffing premium

Scenario Comparison

Marketing Budget Builder

Channel Allocation

Spend & Conversion Inputs

Industry averages pre-loaded — slide to model your own scenario

Monthly ad spend ($) $3,000
Cost per lead — CPL ($) $30

Industry avg: $30 (WordStream catering/restaurant benchmark)

Visitor → Inquiry rate (%) 18%

Industry avg: 18.2% — catering ranks #1 of all industries (Unbounce)

Inquiry → Booked rate (%) 22%

Industry avg: 20–25% for catering (StartupModelHub)

Projected Outcomes

From paid spend only — organic leads are on top of this

Leads from Paid
inquiries / month
Booked Events
from paid leads
Revenue from Paid
at $2,587 avg event
Return on Ad Spend
revenue per $1 spent

+ Your organic baseline: ~15–20 free leads/month from Yelp, referrals & word of mouth. Total pipeline = paid leads + organic.

Channel Allocation

Based on Ludy’s referral data and channel performance benchmarks

Budget Distribution

Event Mix Analysis

Funnel Intelligence

Occasion Types

Trailing 30-day request data — shapes campaign targeting

Service Type Preference

60% delivery signals wide geographic reach — key for paid radius targeting

Upsell opportunity: Converting just 10 delivery events/month to fully staffed = +$4,000 MRR.

Lead Pipeline Model

Conversion Funnel

Funnel to Hit 80 Booked Events

Adjust close rate to see how many raw leads you need each month.

Quote → Book close rate65%
Lead → Quote rate70%
Goal: booked events / mo80

Lead Time Planning Guide

How far in advance each event type books — drives campaign timing.

Repast/Memorial events have 5–17 day lead time — always-on Yelp/Google visibility is critical. Weddings book 6–18 months out — invest in bridal expos and SEO now.

Break-Even & Profitability

Unit Economics

Model your per-event cost structure

Food cost % of revenue38%
Labor cost % of revenue22%
Fixed overhead / month ($)$8,000
Marketing spend / month ($)$3,000

Gross Margin / Event
40%
After food + labor
Break-even (events)
4.3
Events/mo to cover overhead
Net Profit @ 80 events
After all costs
Net Margin
As % of revenue

Cost Stack @ 80 Events

Referral Source Intelligence

Where Leads Come From

Yelp

2 direct attributions

Most cited channel. Both were high-intent leads with specific menus. Invest in Yelp Ads and keep response time under 2 hours.

🤝

Referral / Word of Mouth

2 direct attributions

One Yolo COE referral ($5,555 budget) and one “word of taste” — your highest value leads. A referral incentive program could double this channel.

💍

Real Weddings Magazine

1 attribution · 150 guest event

One attribution but a 150-person fully-staffed booking — exceptional ROI. Bridal publications attract high-value clients with longer planning horizons.

Priority order: (1) Yelp — always-on, high-intent. (2) Referral program — lowest CPL. (3) Bridal publications — highest avg event value. (4) Google Search for memorial/repast — captures urgent demand.
Ludy’s Fine Catering — Business Intelligence Dashboard  ·  Internal use only  ·  Data reflects trailing 30-day catering requests  ·